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How to Print or Scan

Printing From Campus Device

Before You Begin

  • Is your BenU ID card associated with your user ID? If you’ve not completed this one-time
    process, simply swipe your BenU ID card at the PaperCut Login screen and follow the onscreen
    instructions.
  • If the screen is black, gently tap it to bring the printer out of sleep mode. If you see a blue screen
    with multiple round icons, tap the “PaperCut” icon in the upper-right to go to the PaperCut login
    screen.
  • Login to PaperCut (swipe your card or enter your creds). If you don’t see the green PaperCut
    login screen, press the Home button and then tap the PaperCut icon in the upper-right.

Releasing a Print:

  1. Tap the Print Release button
  2. Tap the “OK” button on the “Device Access Approved” screen
  3. Select the job you want printed or tap “Print All”
  4. Tap the “Print” button to confirm
  5. Tap the “Log Out” button to log out of PaperCut (if you forget, you’ll be logged out after 60
    seconds)

Scanning a Document:

  1. Tap the Scan button.
  2. Tap the “OK” button on the “Device Access Approved” screen.
  3. Select either “Scan to my Email", "Scan to OneDrive", or "Scan to my Home Folder” (your H: drive).
  4. Type the subject line (scan to email only) and enter a file name if you don’t want to use the default.
  5. Tap the “Scan” button to scan and sent the file.
  6. Tap the “Log Out” button to log out of PaperCut (if you forget, you’ll be logged out after 60
    seconds).

Printing from email

  1. Create a new email message using your BenU email account.
  2. Attach the document you wish to print to the email.
  3. Send the email to benuprint@ben.edu
  4. You will have 72 hours to come to campus and print your documents using any of the Ricoh printers.

Accepted File Types:

  • PDF files
  • MS Office Files (Word, Excel, or PowerPoint)
  • Picture files (jpg, gif, png)

Other Notes:

  • Email to Print only supports black and white printing. To print in color, please use the Web to Print feature.
  • All attachments will be printed as double-sided.
  • You must use your BenU email account so the server knows to put the print job in your queue.
  • As with all email attachments for BenU email, file size is limited to 10 MB maximum.
  • You can attach multiple files to an email (as long as the total file size of all attachments is 10MB or smaller) and each file will be a separate print job.

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